man productively working

10 Ways to Improve Productivity

Each employee, executive, entrepreneur, or company generally has 8 to 12 working hours daily. Check this article on how to improve productivity.


Managing the time and resources available to us requires balance, perception, and judgment. With the right attitude and mindset, we can maximize our production and maintain the high quality of our output while efficiently using what’s available to us.

Here are some tips on how to improve productivity.

Improving Productivity

Check out these practical pointers to optimize your efficiency and output.

Stop multitasking

Misguided business beliefs mention that the ability to multitask gives you an efficiency advantage. However, this is not necessarily the case. That’s because humans are naturally and psychologically “programmed” to be most effective and efficient if they perform one task at a time.

Multitasking may feel productive, but the lack of focus generates bad or mediocre results. On the other hand, by concentrating on a singular task, you produce the best results. You also finish that task faster, allowing you to move to the next task more quickly.

Set reminders

Do not rely on your mind to memorize stuff. Instead, write tasks and reminders on a calendar planner. It doesn’t matter if your planner is a digital or hard copy. What’s important is that you have something to refer to when checking for reminders.

Create task checklists

Aircraft pilots have a lot to manage when flying an aircraft. They refer to checklists to ensure they’re doing the right steps in the aircraft’s normal operation. They also have separate checklists for many situations; for example, they have a checklist on what to do if the aircraft loses an engine.

A task checklist ensures that you do all the steps necessary for a certain task. They prevent unnecessary repetitions and time-consuming redundancies. By following these itemized tasks, you can do your work faster, more thoroughly, and more efficiently, subsequently increasing productivity.

These checklists also help you manage your time because you allot a certain task on a certain period.

Have a clear goal

There’s no point in working on tasks if you don’t have a target. Setting goals is important for inspiration and motivation. It focuses your energy on achieving those goals, preventing you from getting distracted.

Use the right tools

Tools that use modern technology are there to make your work more efficient. Take advantage of these modern tools. For example, if your work involves looking at real-time data running on multiple computer monitors, then install a Workrite Conform Triple Static Monitor Arm on your computer desk. The arm allows you to support 3 monitors, easily adjusts those screens to preferred positions, and saves valuable desk space. Such a tool can make monitoring data easier and more convenient.

Stand up

Scientific and medical research has shown that working while standing up is healthier, makes your brain function more effectively, improves your metabolism, and increases workplace productivity. You can shift seamlessly from a sitting to a standing position with the Winston-E Sit-Stand Workstation. This motorized, on-touch programming sit-stand workstation allows fast, easy, and hassle-free height adjustment. Elements such as the screen mount and keyboard tray can be adjusted to your needs and preferences.

Go ergonomic

Ergonomic tools and peripherals so you can work in a relaxed and healthy position even for long hours. One such product is the Kinesis Advantage2 Ergonomic Keyboard. This unique keyboard puts your hands, wrists, and forearms in a neutral and natural position as you type. It helps improve your typing posture and prevents you from developing carpal tunnel syndrome.

Be fit and healthy

Take care of your health. Exercise, eat a healthy diet, enroll in a wellness program, and observe healthy habits. You’re more productive if you’re not feeling sick. If you do get sick, you’ll most likely file a leave, which shaves off a day or two of your workdays. That’s one or several days of not being productive.

Have a positive attitude

Being healthy is not enough. Instill in yourself a happy, relaxed, and motivated positive disposition; positivity fills you with energy. Remember that your mood can affect the entire team. Just think: do you ever want to work to the best of your ability if you or someone else in the workforce is sad, angry, or depressed?

Take a break

Remember even the sturdiest machines. If you don’t take a break, you’ll be worn out, burned out, and exhausted, hampering your productivity. Take advantage of your 10 or 15-minute workplace breaks. Take your lunch. Take your vacations. Recharge with those much-needed breaks so you’ll be energized when you get back to your workstation.

What is productivity improvement?

Productivity improvement refers to the principles, processes, and methodologies of achieving or maximizing output from a certain period of work. It points to higher efficiency with which an individual, team, or business can covert resources into goods and quality results. It’s a chance to create more from a given or limited amount of resources.

What are the 4 factors that increase productivity?

According to Investopedia, 4 main factors determine the pace and level of individual and workplace productivity.

  • Strategy – the ability to plan tasks and manage time
  • Focus – the ability to concentrate on one task at a time
  • Product choosing – the ability to prioritize tasks and make the most optimal choices
  • Consistency – the ability to sustain work at a consistent pace and level of motivation


As individuals or organizations, we don’t have unlimited time, raw materials, energy, or other resources.  But we do have control over how we use them. We hope the tips above will give you an insight into how to have a productive day each day.